Schools
Managing Your School
Manage your school's listing on Loclie to keep parents, students, and the community connected.
Time to complete: 5 minutes
Overview
School management is handled through the Manage portal at manage.loclie.com.au. From your school dashboard, you can manage members, create events, run campaigns, set up groups, and post announcements.
Accessing School Management
- Sign in to the Manage portal at manage.loclie.com.au
- Navigate to Schools from the sidebar
- Select the school you want to manage
Note: School owners, administrators, and staff can access management tools.
Managing Members
Invite Codes
Invite codes are the primary way parents and students join your school on Loclie.
Creating an Invite Code:
- Go to your school's management page
- Find the Invite Codes section
- Click "Generate Invite Code"
- Configure the code:
- Role on Join - Choose whether new members join as "Parent" or "Student" (or "Staff" for teachers)
- Max Uses (optional) - Limit how many times the code can be used
- Expiry Date (optional) - Set when the code stops working
Sharing the Code:
Each invite code generates a shareable URL in the format: app.loclie.com.au/join/ABC123
Share this link via:
- School newsletters and emails
- Messaging apps (WhatsApp, Facebook Messenger)
- Printed flyers and enrollment packs
- School website
Multiple Codes
Create separate codes for different purposes — one for parents, one for students, one for staff. Each can have its own role, usage limit, and expiry.
Managing Codes:
- View active codes with their usage count
- Deactivate codes that are no longer needed
- Create new codes at any time
QR Code for Join Page
Generate a QR code that links to your school's join page. Print it on:
- School newsletters
- Enrollment packs
- Notice boards
- Event flyers
Role Hierarchy
| Role | Can Manage Members | Can Create Campaigns | Can Create Events | Can Manage Groups | Can Moderate Groups |
|---|---|---|---|---|---|
| Owner | Yes | Yes | Yes | Yes | Yes |
| Administrator | Yes | Yes | Yes | Yes | Yes |
| School Staff | No | Yes | No | As moderator | Yes (assigned groups) |
| Parent | No | No | No | No | No |
| Student | No | No | No | No | No |
Changing Roles
Owners and administrators can change a member's role:
- Go to the Members section
- Find the member you want to update
- Select a new role from the dropdown
Removing Members
Owners and administrators can remove members:
- Go to the Members section
- Find the member to remove
- Click the remove button and confirm
Creating Events
Events created by schools are public — visible to the entire community, not just members. This makes them ideal for promoting school activities to locals and visitors.
What Events Are For
- School fairs and open days
- Music nights and concerts
- Drama productions and performances
- Sports carnivals and athletics days
- Fundraising events and sausage sizzles
- Parent information evenings
How to Create an Event
- Go to Events on the Manage portal
- Click "Create Event"
- Fill in event details (name, date, time, description)
- Associate the event with your school
- Save and publish
LGA-Wide Reach
When creating an event, you can choose to promote it across your Local Government Area (LGA). This reaches neighbouring towns — useful for events that attract visitors from the wider region.
Creating Campaigns
Campaigns created by schools are members-only by default — visible only to approved members and followers. This makes them ideal for internal school communications.
What Campaigns Are For
- Sporting fixture schedules
- After-school program announcements
- Limited-capacity activity sign-ups
- Internal community updates and reminders
- Term dates and calendar updates
How to Create a Campaign
- Go to your school's management page
- Click "Campaigns"
- Click "Create Campaign"
- Select the campaign type (announcement, event, promotion, offer)
- Fill in the details and publish
LGA-Wide Reach
Campaigns can also be set to reach the wider LGA area, useful for inter-school sporting fixtures or regional programs.
Members-Only Visibility
School campaigns appear in the "From Your Follows" section of the What's On popup for members and followers. They do not appear in the general town feed for non-members.
Creating Groups
School groups provide targeted communication channels within your school community.
What Groups Are For
- Sport teams - Football, netball, cricket, swimming
- Student clubs - Chess club, drama club, coding club, environment club
- Class groups - Year 6 2026, Mrs Smith's Class
- Parent committees - P&C, fundraising committee, canteen roster
- Staff groups - Staff announcements, professional development
How to Create a Group
- Go to your school's management page
- Find the Groups section
- Click "Create Group"
- Enter the group name and description
- The group is created within your school
Group Visibility
- Group names are visible to all school members
- Group content (posts, comments) is visible only to group members
- Non-school-members cannot see any groups
Appointing Group Moderators
Group moderators provide human oversight for group content:
- Go to the group's settings
- Assign the Group Moderator role to a member
- Moderators can approve posts, remove content, and manage group members
Content Safety
All group posts and comments are automatically moderated by a 3-layer safety pipeline. Group moderators provide an additional layer of human oversight. See Content Safety for details.
Group Join Requests
When a school member wants to join a group:
- They submit a join request from the app
- The group moderator or school administrator reviews the request
- Once approved, they can see group content and post
Announcement Box
The announcement box provides quick, real-time updates on your school's detail page.
How It Works
- Go to your school's management page
- Find the Announcement section
- Enter a short announcement message
- The announcement appears on your school's public page
Best Uses
- Weather cancellations ("Sports carnival postponed to Thursday")
- Schedule reminders ("P&C meeting tonight at 7pm")
- Quick updates ("New uniform shop hours: Mon & Wed 8-9am")
Public Visibility
Announcements are visible to all visitors, not just members. Keep them appropriate for a general audience.
Content Safety
All group posts and comments within your school are automatically moderated by a 3-layer safety pipeline:
- Keyword filter - Instant check for explicit content
- AI moderation - OpenAI analysis for hate, sexual, violence, and harassment content
- Enhanced school protection - Llama Guard 3 provides additional protection for school environments where minors are present
Flagged content is rejected before it is published. Group moderators provide additional human oversight.
For full details, see Content Safety.
Profile Management
Editing School Details
Update your school's core information from the management page:
- School Name - The official name of your school
- Description - What your school offers, year levels, and programs
- Category - Primary School, Secondary School, College, Kindergarten, Special School
- Address - Physical street address
Contact Information
Keep your contact details current:
- Phone - Main school phone number
- Email - Contact email address
- Website - Your school's website URL
Social Media Links
Edit your school's social media profiles:
- TikTok
- X/Twitter
- YouTube
Images
Upload and manage photos of your school:
- School entrance and grounds
- Facilities and classrooms
- Sports fields and playgrounds
Best Practices
DO:
Set up invite codes early
- Generate codes before the school year starts
- Include join links in all school communications
- Create separate codes for parents, students, and staff
Use groups for targeted communication
- Create groups for each sport team, club, and committee
- Appoint moderators from staff or trusted parents
- Keep group names clear and descriptive
Keep events public
- School events build community connection
- Fairs, concerts, and sports days attract visitors
- Public events appear in Ask Bar search results
DON'T:
Share staff invite codes publicly
- Staff codes should only go to verified teachers and support staff
- Use role-specific codes to prevent misuse
Neglect content moderation
- Appoint group moderators for active groups
- Review flagged content promptly
- The automated pipeline catches most issues, but human oversight adds an extra layer
Frequently Asked Questions
Can I have multiple people manage my school?
Yes! School owners can promote members to Administrator or Staff roles. Administrators have nearly full access to manage the school listing.
How do parents join the school on Loclie?
Parents join via invite codes. Generate a code from your management page and share the link via newsletter, email, or printed materials. They open the link and join with one tap.
Can I delete my school listing?
Yes. Go to your school's management page and find the delete option. You will need to type your school's name to confirm deletion.
Are student posts monitored?
Yes. All posts and comments go through a 3-layer safety pipeline with enhanced protection for school environments. See Content Safety for full details.
Next Steps
Manage your school:
- School Dashboard - Manage your school
- Content Safety - How content moderation works
- Creating Events - Create events for the community
- What is a School? - Learn more about schools on Loclie
Keep your school community connected!
Need help?